AI
Commercial outreach
Outreach in your name to every GC and property manager near you.
- Every buyer in your area, found
- Emails + texts in your name, daily
- Every bid board read for you
← Case studies Under NDA
Commercial outreach case study
$1.9M in commercial jobs from cold outreach
Every job came from the same few GCs. Then cold outreach to 5,219 GCs and property managers, 465 bids tracked and $1.9M in commercial jobs, starting with a $410,000 school demo.
GmailSearch mail
Primary
- NBpwdpgorv DowbravmghowJul 15You’ve been added to our bidders listAdded to our bidders listBid listsYou’re on the list. Our demolition and abatement invites now come to you.
- KWdevthwy Uvupkwkg BrksnnoachJul 14Invitation to bid: County schools demo packageInvitation to bid: County schoolsInvitesAbatement then the concrete, whole building. Plans attached.
- HTbpmde Dmode AkpnrtdgknJul 13Approved vendor: welcome aboardApproved vendor: welcome aboardVendorsYou’re on our approved vendor list for all 14 properties.
- DDave MorrisJul 11Re: Demo and abatement crew, Tampa to NaplesRe: Demo and abatement crewConnectionsSend me your capabilities. We have three buildings coming up this fall.
- GSnhk Aubop VmbdetwrJul 10Subcontractor prequalification approvedPrequalification approvedBid listsYou’re approved. Our bid invites for Hillsborough and Lee come here.
- CNronegawd KhyktcbbJul 9Vendor registration completeVendor registration completeVendorsYou are set up to receive our bid invitations.
- BMgkhwur WhdnouJul 8Re: Demo and abatement crew, Tampa to NaplesRe: Demo and abatement crewConnectionsGood timing. Can you send your insurance and a reference?
- SHbmokr Udkhwyob EdbohJul 7Added to bid list: medical office, interior demoAdded to bid list: medical officeBid listsYou are on the list for this one. Plans to follow.
Before they came to us.
Every job came from the same few GCs they already knew.
Before HardHat LaunchA commercial demolition company, Florida3problems.
Every one fixed below.
Every one fixed below.
Same few GCsSame 3 GCsEvery job from GCs they already knew.
Not invitedNo bid listsNever saw most public bids.
Missed bidsBids by handHunting plan rooms manually.
How we got them in front of buyers.
Here is what we ran for them.
Our five-step offer framework, built into the offer a GC says yes to. Half of it is here. The rest stays theirs.
See how we build offersEvery GC and property manager in their area, scraped from 9 sources, deduped and checked: 7,268 emails found, one sheet per buyer type.
See how we find buyersEmail in their name, every weekday: 9,978 emails to 5,219 GCs and property managers, and every interested reply sent straight to their phone.
See the outreachWe watch the boards: city, county, state and federal bid sites read every morning, the ones in their trade picked and sent to one dashboard. 465 bids tracked.
See how we watch the boardsOur estimating assistant reads the whole bid set and hands back the brief, ready to price. 230 briefs written for them.
See the estimatingA free website buyers check them on, and a free HHL CRM where every reply, bid and job lives.
What happened.
Reach first, then bids, then the work they won.
From this client’s real campaign. To keep them confidential, we don’t show their name, logo, exact ads or exact offer here. These are real: we keep every internal note, number and screenshot, and we walk you through them live on a confidential call. Ask us for the real numbers
01
Reach
5,219 GCs and property managers, 9,978 emails.
Gmail Search mail
Yes, let’s get you on our listInbox
JPJanet Priceohbowd@wuutbnwsrykk.ppr
Jul 15
Send your W-9 and insurance. Our invites come to you.
Approved: vendor packet receivedInbox
MOMike Ortizsvao@sbuwdagabgckk.gwc
Jul 13
You’re set up for every property we manage.
Can you price this one?Inbox
LPLisa Parkrphud@hooecntnchdvha.vpy
Jul 12
Interior demo, two floors. Plans attached.
Plans.pdf
ContactsSmart ListsCompanies
AllOutreach replies · 52Bid lists+ Add
ContactTypeTagAdded
JPJanet PriceBpwdpgorv DowbravmghowGCBid listNew
MOMike OrtizMgkhwur WhdnouProperty managerVendorNew
LPLisa ParkSnhk Aubop VmbdetwrGCPricingNew
DMDave MorrisTbpmde Dmode AkpnrtdgknProperty managerCapabilitiesJul 11
ACAmy ChenWdevthwy UvupkwkgGCBid listJul 9
02
Bids
465 bids tracked, 230 briefs written.
Bid LaunchThis morning, 6:00 AM Still running
Bids tracked
465public bids from 12 sites
- Awarded 316
- Open 88
- Upcoming 60
- Other 1
230 one-page briefs written
Called with their scope89 GCs that won work
- JPJanet PriceWon: Fire station demolition 4:12
- LPLisa ParkWon: Clinic interior demo 2:38
- ACAmy ChenWon: Pool deck removal 6:05
86 more in the log
The free site on GoogleTimes shown a month, Search Console
10x03
Wins
The $410,000 school demo, then ~11 jobs and $1.9M in commercial work.
$1.9Min commercial jobs closedfrom cold outreach, in 60 days
465bids tracked
230bid briefs written
Bulletproof reporting.
Every number, from the first click to the money in the bank, tracked in their HHL CRM.
See how we track itReporting · 60 days · Aug to Sep 2026 Their real numbersThe money$1.9Min commercial jobs closed from all the bids they chased
- $410,000biggest job: the school demo
- 20GCs asked for a bid
- 52replies
- ~11jobs closed
- 230bid briefs written
- GCs reached5,219
- Emails9,978
- Replies52
- Asked for a bid20
- Bids tracked, public boards too465
- Jobs closed~11
- Revenue$1.9M
These numbers are REAL.
“I take pride in that. When I first started, I could not share, collect or produce results like these. Every number on these pages is tracked and comes from our clients’ own reports. Real information they shared with us, because we believe in transparency.”
Beckett Colee Founder, HardHat Launch
How long it took.
2 daysfrom “that came off one of your emails” to $410,000
- May 5: Setup call
The outreach, the list and the bid desk planned.
- Jul 14: “That came off one of your emails.”
The county schools demo package. Abatement, then the concrete, whole building.
- Jul 16: $410,000
“FOUR HUNDRED AND TEN THOUSANDDD.”
- Aug 5: 8 campaigns live
30 warmed inboxes, every GC and property manager in their area.
- Aug 6: 559 emails in one day
The first full day of sending.
- Aug 27: Bid Launch review
Every public bid in their trade, tracked and briefed: 465 by September.
- May 5Setup call
The outreach, the list and the bid desk planned.
- Jul 14“That came off one of your emails.”
The county schools demo package. Abatement, then the concrete, whole building.
- Jul 16$410,000
“FOUR HUNDRED AND TEN THOUSANDDD.”
- Aug 58 campaigns live
30 warmed inboxes, every GC and property manager in their area.
- Aug 6559 emails in one day
The first full day of sending.
- Aug 27Bid Launch review
Every public bid in their trade, tracked and briefed: 465 by September.
Every date is a real one.
In their words.
“Just got the county schools demo package. That came off one of your emails.”
What it ran on.
The same services you can start with. Every client starts on the free website and the HHL CRM.
SEO & Google
Show up when people nearby search for what you do.
- Your Google profile, done right
- A page for every job, in every town
- A rank report every month
Our free website offer
A custom website, built for you. $0 to build, yours to keep.
- Built to turn visits into calls
- Unlimited changes
- Yours, even if you leave
Our free HHL CRM offer
Every lead, call and text in one place, and it follows up for you.
- Every lead answered in seconds
- Estimates + invoices that chase themselves
- Jobs, crews and tasks in one place
More case studies.
Every case studyGeneral contractingFort Myers + Cape Coral, FL$1M → $2Ma month in revenue, doubledRead the case Exterior cleaningCanton, GA$200,000in jobs run through the HHL CRMRead the case Excavation + gradingMontana$84,000in jobs from $4,300 in Facebook adsRead the case
Results vary. Every business, market and season is different. Every number on this page is from the client’s own accounts or reported by the owner.